Pricing & Packages
WEDDINGS & SERVICES
2023 PRICING AND PACKAGES
You deserve the wedding of your dreams, flawlessly crafted and realized, and perfectly matching your financial considerations. To help with this aspect of the planning process, here we lay out the four financial components of a wedding at Bearsville.
1. A Vicinity Fee
The vicinity fee varies by the day of the week and the season of the year that you choose to hold your celebration, not by the number of people in your wedding party. The fee table is shown overleaf, and covers the exclusive use of each of:
• The Bearsville Theater auditorium • Lounge • VIP rooms
• Public accommodations • Bearsville Park • On-site parking facilities
2. The Artisan Catering Fee
This fee is a fee-per-person covering every member of your wedding party. It varies based upon your
final selection from our menu options. A guide to our house price is provided overleaf. This fee covers
all aspects of the following:
• Cocktail foods • Reception meal • Hospitality staff
3. The Beverage Fee
This fee is a fee-per-person covering glassware, barstaff and beverages. Below you will find four choices of ‘packages’ for your guests to drink unlimited numbers of beverages for a set fee. There is also a fourth choice – a ‘consumption bar’ whereby the bar is open throughout your time, and a bill is presented to the wedding party at the end of the event.
4. The Management Fee
This fee is an additional 15% of the above to cover the cost of our management team, working with you and all relevant members of the wedding group to create and execute a perfect event. Many hours will be spent by everyone concerned, organizing and executing the plan, preparing the grounds and the properties, and co-ordinating with all relevant vendors and service providers.
WEDDINGS & SERVICES
2023 PRICING AND PACKAGES
Should you require upgrades in any area, or the use of other on-site facilities such as Club Utopia for an end-of-night party, we would be happy to provide a quotation.
Please note that the pricing outlined below does not include any allowance for NY State tax.
1. The Vicinity Fee
Day of the Week
Week Days
May through October
$9,000
November through April
$8,000
Friday
$10,000
$9,000
Saturday
$10,000
$9,000
Sunday
$9,000
$8,000
Optional use of Club Utopia
$1,000
$1,000
2. The Artisan Catering Fee – House Prices
Passed Canapes
$40 per person
Artisan Buffet Dinner
$95 per person
Two-course Artisan Plated Dinner
$125 per person
Three-course Artisan Plated Dinner
$135 per person
Please Note That Our Menu Changes Seasonally.
The above Pricing Does Not Include Applicable tax.
3. The Beverage Fee
Pricing based on total guest count of all adults over the age of 21.
Per ABC laws, all alcoholic beverages must be purchased by Bearsville Center LLC
Alcohol shots are not part of the bar packages.
EXCLUSIVE $95/person:
WINE: sparkling toast. Choose 4 from the seasonal selection.
BEER: Choose 4 from the selection below.
LIQUOR: Grey Goose Vodka / Ketel One Vodka / Hendrick’s Gin / Crown Royal Whiskey / JohnnyWalker Black Label / Makers Mark Bourbon / Casamigos Tequila / Triple Sec / Amaretto / Woodford Reserve / Empress Purple Gin / Campari Appertif / Glen Fiddich 12 Year Scotch
DELUXE TOP SHELF $80/person:
WINE: sparkling toast. Choose 4 from the seasonal selection.
BEER: Choose 4 from the selection below.
LIQUOR: Tito’s Vodka / Tanqueray Gin / Dewar’s Scotch / Jack Daniel’s Bourbon / Jose Cuervo Tequila / Triple Sec / Amaretto / Espolon Tequila / Crown Royal Whiskey
HOUSE PREMIUM $70/person:
WINE: Choose 4 from the seasonal selection.
BEER: Choose 4 from the selection below.
LIQUOR: Bravos Tequila / Brugal Dry Rum / Captain Morgan Spiced Rum / Barton Gin / Barton Vodka
/ Seagram’s Scotch
BEER SELECTION:
Bottle Beer: Stella Artois / Corona / Bud Lite
Draft Beer: Catskill Brewery Lager / IPA / Pilsner / Kolsch
BAR STANDARDS:
Club Soda, Grenadine, Tonic, Lemons, Limes, Cherries, Lime Juice, Cranberry Juice, Orange Juice, Ginger Beer and various sodas.
In addition, with the above pricing, two unique cocktails of your choice will be created and served.
As an alternative to these packages, we are also happy to offer:
BEER & WINE PACKAGE: To include 4 from the selection of beers and 4 from the selection of seasonal wines and one unique cocktail of your choice. $50/person
CONSUMPTION BAR: All beverages by consumption – an open tab, running throughout the day, totaled and charged at the end of the day*
NO-ALCOHOL OPTION: For those of your guests who avoid alcohol, and for all members of the party under the age of 21. $30/person
UPGRADE YOUR BAR PACKAGE:
Additional cocktails are available at $12 per person. Please refer to our cocktail menu for selections.
* If you chose the By Consumption option, we would ask for a deposit of $40 per person in advance.
Pricing based on total guest count of all adults over the age of 21 and does not include the 15% admin fee or the 8% NY State Tax.
Per ABC laws, all alcoholic beverages must be purchased by Bearsville Theater.